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    ContentBuilder.ai
    Free template · instant download

    The gap-finding training needs analysis template

    A worksheet that shows exactly what to train and why — business goals, the skills you have versus the skills you need, the gaps between them, who to prioritize, and the interventions that close them. Free to copy, then build the training with AI.

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    Editable doc + printable PDF · free, no credit card

    TNA worksheet

    Skills gap analysis

    Support team · Q3 review

    0%
    • Business goals defined
    • Current skills assessed
    • Required skills listed
    • Gaps & priorities ranked
    • Interventions recommended
    What's inside

    A training needs analysis that points to the training worth doing.

    This training needs analysis template stops you from building training nobody needs. It starts from the business goal, compares the skills your people have today with the skills the goal demands, sizes the gap, decides who to prioritize, and recommends the specific interventions that will close it. Fill it in as-is, or let AI turn the recommendations into real courses.

    Step 1

    Business goals

    • State the business goal or problem driving the request
    • Define the performance you need (metric, behavior, output)
    • Identify who owns the goal and how success is measured
    • Confirm training is the right lever — not a process or tooling fix
    Step 2

    Current vs required skills

    • List the skills the goal requires, at the level it requires them
    • Assess the current skill level for each role or person
    • Gather evidence: manager input, self-assessment, performance data
    • Record proficiency on a simple scale (1-5)
    Step 3

    Gap analysis

    • Subtract current from required to size each gap
    • Separate skill gaps from knowledge or motivation gaps
    • Flag gaps that are widespread versus individual
    • Estimate the cost of leaving each gap unaddressed
    Step 4

    Priority & audience

    • Rank gaps by business impact and urgency
    • Define the audience for each priority gap
    • Decide what to train now, next, and later
    • Set a target proficiency and deadline per priority
    Step 5

    Recommended interventions

    • Match each gap to the right intervention (course, coaching, job aid)
    • Note format, effort, and owner for each recommendation
    • Define how you'll measure whether the gap closed
    • Summarize into a plan leadership can approve
    Free download

    Get the editable template.

    • Editable TNA worksheet (all five steps)
    • Current-vs-required skills matrix
    • Gap analysis and priority-ranking grid
    • Recommended-interventions summary for sign-off

    Free · your PDF downloads instantly. No credit card.

    Beyond a doc

    Close the gaps you find — without a production team.

    A needs analysis tells you what to train; ContentBuilder builds it. Take the interventions from your worksheet and AI generates the courses — lessons, video, and quizzes — targeted at the exact gaps and roles you identified, with results tracked so you can prove the gap closed.

    Build the course free
    Why it matters

    A good template pays for itself.

    3×

    better training ROI when it targets a real, measured gap

    50%

    less wasted spend by not building training nobody needs

    1 day

    from analysis to a launched course with AI

    100+

    languages, so every location's gaps get covered

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    Training Needs Analysis Template FAQ

    A training needs analysis (TNA) template is a worksheet for deciding what training is actually worth doing. It links a business goal to the skills required, compares them with the skills people have today, sizes the gaps, prioritizes them, and recommends specific interventions. Ours walks you through all five steps, from goal to a sign-off-ready plan.

    Start with the business goal and the performance it requires. Define the skills that goal demands and assess current levels using manager input, self-assessment, and performance data. Subtract current from required to size each gap, rank gaps by impact, and match each priority gap to the right intervention. The template structures this end to end.

    A skills gap analysis is the core of a TNA: the side-by-side comparison of required versus current proficiency for each skill. The wider needs analysis adds the business goal that justifies it and the prioritized interventions that follow. The template includes a current-vs-required matrix for exactly this.

    The goal owner (usually a business or team leader), the managers who see performance day to day, and the people being assessed all contribute. L&D facilitates and turns the findings into a plan. Involving managers early makes the gaps — and the eventual training — far more credible.

    Yes — the worksheet is free to download and edit. Once you've identified the gaps, upload the recommended topics to ContentBuilder and AI builds targeted courses for each one, tracked so you can confirm the gap actually closed, free to start.

    Train the gaps that matter.

    Grab the free training needs analysis template — then build the courses that close each gap.

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