The free onboarding cost calculator

An onboarding cost calculator turns the time your team spends ramping new hires into a yearly dollar figure. This one multiplies your new hires per year by the manager and peer hours each one absorbs and your blended hourly cost, then compares that to AI-built onboarding — where new hires self-serve structured courses and hands-on ramp time drops by roughly 60%.

Count every hour experienced people spend getting one new hire productive: live walkthroughs, shadowing, answering repeat questions, reviewing early work and re-explaining process. Most teams underestimate this — 20–40 hours per hire across a manager and a peer is common for a knowledge role.

It's completely free and runs without an account — drag the sliders as many times as you like. Entering your work email is optional and only sends a PDF report with your inputs and estimated savings; you never need it just to see your number.

It converts the docs, SOPs, decks and recordings you already have into structured, always-current onboarding courses with video and quizzes. New hires complete them on their own, so managers stop repeating the same 101 — and the same content onboards every future hire at no extra cost.

Yes. Set the hires, hours and rate for a single team — support, sales, warehouse or engineering — and read that program's saving. Book a demo and we'll build one of your onboarding courses from your real material live.