The free onboarding time calculator

Onboarding time is the number of days between a new hire's start date and the day they're fully productive — delivering their role's work at target without close supervision. This calculator measures it in days per hire, then multiplies the days you'd save by your annual hires to show the ramp-days your team recovers.

It replaces ad-hoc shadowing with role-based learning paths built from your own process docs, tools and recordings, plus practice and knowledge checks. New hires learn in a structured flow instead of interrupting colleagues, which typically shortens time to full productivity by about 40%. Simply Contact saw exactly that.

Every day a new hire isn't productive is salary spent for partial output, plus the senior colleagues' time spent training them. Cutting ramp by even a week per hire, across dozens of hires a year, frees a large amount of capacity — which is the number this calculator surfaces.

Yes. Set the days to full productivity for the role you're onboarding — support, sales, engineering, operations — and the number of people you hire into it per year. The 40% model comes from replacing unstructured onboarding with role-based paths, which applies across functions.

Yes, and it isn't gated — run it as often as you like without signing up. Your work email is optional and only sends a PDF with your numbers. Book a demo and we'll build a role-based onboarding path from your own material, live.